Vacancy: Senior HR Officer

Role: Senior HR Officer

Location: Kuala Lumpur, Malaysia

Role Purpose: 

To coordinate, organise and deliver HR support and services to ensure the Regional Office is running effectively, efficiently and in compliance with IPPF policies, procedures and local jurisdictional requirements.

Role Deliverables:

• Organize timely and efficient recruitment and selection processes in-line with IPPF’s Recruitment and Selection framework, workforce planning, digital recruitment system and Safer Recruitment requirements.
• Conduct and evaluate pre-employment checks, prepare contracts, digital set-up of new starters (consultants, permanent and fixed term) and ensure effective on-boarding/induction is completed, including linking with Finance to ensure ID between HRIS and NetSuite is in place for full costing and allocations. 
• Prepare contracts and ensure effective on-boarding/offboarding is completed and proper documentation of contracts, personal details and employee-related files.
• Organize mobility support for international staff and their dependents, including ensuring work permits, visa, employment passes, dependent passes and other immigration requirements are in place in good time.
• Organize and monitor set-up and completion of mandatory documentation and training by staff and advise senior management on actions required.
• Ensure systems/databases are kept up to date on a regular basis with employee movements and evaluation information, providing reports and recommendations on actions to improve/resolve issues. Essential to this will be ensuring people update/submit their own information on the system and managers meet their obligations for approvals.
• Prepare monthly payroll and liaise with government and agencies for SOSCO, EPF, Tax and any other related tasks
• Manage documentation and registrations relating to host country status including any immunity with Government Ministries, Foreign Missions and Agencies.
• Support and enable a safe environment, adhering to the safeguarding reporting and monitoring requirements of this role.
• Any other task assigned by line manager

For more information, please download the job description linked below.

How to Apply:

Submit your curriculum vitae (CV) and a 1-pager cover letter to [email protected], with the job position you are applying for in the subject line, by 31 December 2025.

Only applicants with the right to work in Malaysia will be considered